Use of Columbus Learning Center Facilities (Rev. 4/2024)

The Columbus Learning Center (hereinafter referred to as CLC) is a space created to provide learning facilities and opportunities for collaborative learning for the institutions of the Columbus AirPark Campus, their partners, and educational community partners.  The use of the CLC space is strictly to support education and educational initiatives in our community.  The procedure outlined below is intended to outline standard operating procedures and ensure effective scheduling.

Scheduling of use of the CLC space will follow the priority as listed below:

• AirPark Campus Institutions (Ivy Tech Columbus, IU Columbus, and Purdue Polytechnic) course offerings
• Community Education Coalition meetings and events
• AirPark Campus Institutions meetings and events
• AirPark Campus Institutions co-sponsored events
• Community use for the purposes of providing educational opportunities
  

Approval of any application for the use of CLC space does not constitute endorsement of views expressed or held by the groups or individuals using the facility by the Community Education Coalition,  the post-secondary institutions on the AirPark Columbus College Campus, and the broader AirPark Campus.

Applications

• Any organization wishing to use CLC facilities and spaces shall complete an application and submit it to the Director of Facilities.  Applications for space can be obtained from the website https://airparkcollegecampus.org/.  
• Applications must be submitted for review at least 30 days prior to the requested use date.
• Applications for activities that are in conflict or competition with CLC educational programs will be revoked.

Distribution of Materials

• Any organization using the CLC space wishing to distribute materials to students must submit a copy of said material for approval prior to the requested activity reservation date.
• Materials will only be approved if:
  • It is related to current course content offered by the AirPark Campus Institutions
  • It is related to educational content by Columbus Education Coalition educational partners
  • It is related to content by Columbus Educational Coalition community partners for educational purposes
  • It is related to educational content for the greater Columbus community
  • It ties to an AirPark Campus Institution or CEC sponsored activity
  • Information that may benefit students of the AirPark Campus but in where distribution by any other means is not possible or feasible

Regulations regarding the use of the CLC property

These policies and procedures are guidelines to maintain uniform standards, applying to all who use the facilities.  They provide information and building regulations for all who use the building.  Cooperation in adhering to these policies will help ensure a clean and healthful working and learning environment and reduce maintenance costs and building repairs. 

Emergencies

• MEDICAL:  In case of a serious injury or illness, immediately call 911.  Have someone outside the building flag down emergency personnel when they reach the vicinity of the building.
• EVACUATIONS:  Building maps are located in every room. Please familiarize yourself with emergency procedures so that you will know how to proceed, if necessary.  If the fire alarm sounds during your event, EVERYONE must evacuate the building immediately. 

Prohibited Activities

• The possession or use of illegal drugs, firearms, or weapons on the premises is strictly prohibited.  In addition, the facility is tobacco free (including e-cigarettes, vapes,  and chewing tobacco).  Smoking is only permitted inside personal vehicles.

Parking

• The parking lot directly in front of the Columbus Learning Center on Central Avenue has some parking reserved for visitors only.  No stickers are required in Ivy Tech lots; IUPUC requires stickers (you will be ticketed if you do not display a parking permit).
• The Community Education Coalition or CLCMC shall not be responsible for any loss of valuables or personal property on the premises, including parking at the AirPark Campus. Please contact the local police department.

Technical Support

• Should you require support for any of the technical equipment in the CLC, please contact 812-314-8501, and follow the instructions.                                                                                                                                                  

Guest Expectations

• An AirPark Campus representative from all co-sponsored groups must be physically present for the entire duration of the event.
• A facility rental fee will be assessed for all community events which are not AirPark Campus staff co-sponsored.
• Users must take reasonable steps to ensure orderly behavior and will be responsible for paying for all damage associated with their use of the facility or equipment.
• Users will be responsible for any hired entity on their behalf including any damages incurred to the facility therein.  In the case of catering companies, this includes damage to the counters, sinks, refrigerators/stoves, and food borne illness.
• In the event of a reservation larger than 100 total participants, the user will agree to have campus security available and is responsible for any charges therein.

Room Expectations

• The use of any materials on floors or walls of the CLC spaces is prohibited without specific approval from the building management.  This includes post it notes and sticky flip charts.
• Confetti of any kind is prohibited.  The use of balloons must be approved prior to the event.
• Corridors, exits, and stairways must be free of obstructions at all times.
• The Community Education Coalition or CLCMC shall not be responsible for any loss of valuables or personal property on the premises.
• Upon ending of the activity or event, the user agrees to return each space to its original condition, place all rubbish in the provided receptacles, and remove any personal items from the space.
• Any damage to CLC property should be reported immediately to property management.  Fines will be assessed based on the type of damage incurred.
• Should you require housekeeping services (between 8am-5pm) during your event, please contact cwelsh@educationcoalition.com or 812-314-8509.

Force Majeure

• Except as otherwise provided in other sections of this agreement, the Rentee nor the Renter will be held liable for failure to perform, present, or appear if such failure is caused by or due to serious illness, accident, riot, strike, acts of God, or any other legitimate conditions beyond their control.

Indemnification

• Renter agrees to indemnify and hold harmless Rentee and its directors, officers, employees, agents or representatives from all claims and damages arising from Renter’s activities, including Renter’s agents, employees, and invitees in conjunction with this event.  Renter agrees to comply with all applicable Indiana workers compensation laws and hold Rentee harmless from any damages arising from injury to any worker injured in relation to this event.        

Service Animals

• The Columbus Learning Center is committed to ensuring equal access to facilities, programs, and activities. Service animals assisting individuals with disabilities are generally permitted in all areas, programs, and activities of the Columbus Learning Center.  Where it is readily apparent that an animal is a trained service animal, for example, a dog trained to guide an individual with a visual impairment, the Columbus Learning Center will not inquire about the individual’s disability or the animal’s training.  In the case in which it is not apparent that an animal is a trained service animal, the Columbus Learning Center may require:

1. A statement from a health or social service professional indicating that the person has a disability, and
2. Information that the animal has been individually trained to do work or perform tasks that would ameliorate one or more symptoms or effects of the disability.

Emotional Support Animals (ESAs) are not permitted within the Columbus Learning Center or the University Library, nor at any event or activity within the Columbus Learning Center.

Rev. 4/2024